Cap privacy notice
Updated 2 November 2026
Cap is Calari Solutions’ internal meeting recording and note-taking service. This notice explains how Calari uses information when staff connect calendars and record meetings.
Calendar connections
When you choose to connect Google Calendar, Cap requests read-only access to calendar events to find meeting times, joining links and attendees. It uses these details to schedule selected recordings and associate meetings with the appropriate client. Connecting a calendar does not give Cap permission to edit your calendar.
Cap stores the authorization needed to refresh the connection, protected on Calari’s server. You can disconnect it in Cap and revoke access in your Google Account. Disconnecting stops future calendar access and scheduling; it does not automatically delete existing meeting records.
Meeting records
Recordings can include participant voices, names, shared screens when enabled, transcripts, notes and tasks. Notify participants and obtain any required permission before recording. Meeting hosts may need to admit the visible note taker.
Cap processes recordings on Calari’s infrastructure for transcription and sends results to the staff portal. Configured AI providers may process transcript text to generate notes and tasks. Access is limited through Calari staff permissions and client associations. If a client match is uncertain, it requires review.
Use and sharing
Calari uses this information to provide meeting records, coordinate client work and maintain the service. Calendar information is not used for advertising or sold. Google user data is not used to train generalized AI models. Google API data use follows the Google API Services User Data Policy, including its Limited Use requirements.
Retention and requests
Meeting records remain subject to Calari’s workspace retention and deletion processes. To request access, correction or deletion, or ask about configured processing providers, contact support@calarisolutions.com. Uninstalling a recorder does not remove previously uploaded records.